Electronic signing beyond the distance

Recently, FPT Information System Company (FPT IS) held an online Webinar “Electronic signing beyond the distance – Transforming methods, accelerating competition”.

This is the first seminar on e-contracts with multi-dimensional sharing from representatives of management agencies, legal consulting units, solution providers and enterprises applying e-signing in practice. , solve the problems of the business community with an electronic signing solution.

The seminar attracted the participation of more than 500 guests who are businesses across the country, expressing special interest in e-signing, because this is an urgent need during the COVID-19 pandemic, and at the same time, is an inevitable trend in the future.

To ensure smooth business operations in the context of the pandemic, businesses need to quickly solve the problem of maintaining and signing documents with partners, as well as internal documents.

This is the reason why the demand for e-signing solutions has skyrocketed in recent times. As noted by FPT, the number of electronic contracts on the FPT.eContract system in 2021 will grow by more than 300% compared to 2020. The accumulated volume of contracts and records processed through this platform is up to 500,000 copies.

Although the need for e-signing is urgent and growing rapidly, businesses still have many concerns. Participating in a survey at Webinar, 94% of businesses responded that they had difficulties in signing contracts with partners and internal documents due to distance. 92% of businesses agree that e-signing will be an inevitable trend, but most of them also expressed concern about the legality and do not understand the e-signing solution.

Understanding these concerns, at the Webinar “Electronic signing beyond the distance – Transforming methods, speeding up competition”, the speakers took turns to solve the problems of the business community with the signing method. electronic.

Attending the seminar, Mr. Le Duc Anh, Director of the Center for Informatics and Digital Technology, Department of E-commerce and Digital Economy, Ministry of Industry and Trade said that Vietnam has promulgated the Law on Electronic Transactions No. 51/ 2005/QH11 with full provisions on electronic documents/e-contracts or Decree 52/2013/ND-CP on e-commerce.

“The legal corridor on contracts in general and e-contracts in particular has been synchronized. Electronic documents are recognized as legal under the Law on Electronic Transactions; in which, an electronic contract is also a form of electronic document,” said Mr. Le Duc Anh.

Special. The representative of the Ministry of Industry and Trade shared that the Government and the Ministry of Industry and Trade are trying to perfect mechanisms to help the electronic signing form be clearly recognized and cross-linked to check and authenticate information.

In the next few weeks, the Decree amending and supplementing Decree 52/2013/ND-CP to be issued will officially regulate the registration process for organizations providing e-contract authentication services. (CeCA – Certified eContract Authority).

“This will certainly promote the trend of e-contract application in Vietnam. What needs to be done at this time is the companionship of businesses to promote demand and the strong application of this method,” – Mr. Duc Anh affirmed.

As a lawyer with many years of experience in providing legal advice to domestic and foreign enterprises in Vietnam, especially experience in providing legal advice and successfully supporting a number of foreign-invested enterprises in Vietnam. Vietnam has recently applied e-contracts, said Mr. Luu Xuan Vinh, managing lawyer of Asia Legal Law Firm, Ltd., according to Vietnamese law, the legal value of e-contracts is undeniable.

In addition, the current legal regulations on digital signature authentication are also an important legal basis for determining the integrity and assurance of data messages, contributing to strengthening the legal value of digital signatures. Electronic contract.

“With more units certifying e-contracts in the near future, businesses can feel more secure when using e-contracts in the process of working with tax authorities, banks, courts or third parties. three,” added Mr. Luu Xuan Vinh.

In fact, hundreds of businesses have pioneered the application of e-signing and consider this an effective “therapy” not only in the context of relaxation, but also an inevitable transformation trend in the near future. .

Mr. Nguyen Ta Anh, Director of FPT eContract Electronic Document Contracting Solution shared many practical examples showing that FPT.eContract’s electronic contract/documentation solution is helping many businesses from large to small achieve 4 outstanding benefits including: ensuring uninterrupted business; Cost savings; improve customer experience and capture market share.

In particular, the experience of applying FPT eContract of representatives of Ford Vietnam and Construction Joint Stock Company No. 1 (COFICO) has clearly inspired the application of e-contracts in practice.

Mai Vi Hoang, Information Technology Director, Ford Vietnam Co., Ltd., said that Ford Vietnam is a leading brand in manufacturing, assembling and trading automobile products in Vietnam, with a system of dealers and centers. service centers nationwide, it usually takes the company 5-7 days to sign a document/contract, multiplied by the signing volume of thousands of copies per month. Not to mention, renting contract storage is expensive, causing many inconveniences. Ford has researched the electronic signing option and officially applied the FPT.eContract platform from June 2021.

“Using FPT eContract only requires one training session and solution implementation in 1 day. Up to now, e-signing activities have been widely used at Ford Vietnam with the number of tens of thousands of records per year. The time to sign a contract is only 5 minutes on average, saving tens of thousands of dollars per year,” said Mai Vi Hoang.

Meanwhile, Mr. Nguyen Manh Tuan, Head of Application Development Department of COFICO, said that ensuring operation at the construction site is a vital factor for the company. Therefore, the processes of signing, approving documents/contracts, asking for payment or simply paying salaries must be guaranteed no matter the circumstances.

Facing an urgent problem and having to respond immediately, the company has built a methodical process of identifying needs, proposing changes and implementing electronic signing. Currently, the company is continuing to expand the scope of electronic signing, improving, adjusting to integrate with internal systems, as well as with stakeholders.

With a full legal corridor, ready solutions, the speakers attending Webinar believe that the application of e-signature will grow even more strongly in Vietnam. Accompanying businesses in the context of COVID-19, FPT is currently implementing two major relay programs.

Specifically, the program “FPT.eContract – Converting methods, speeding up competition” is free for one year using FPT.eContract electronic contract with 50 times of signing with copyright along with the policy of buying 1 get 1 free.

At the same time, FPT eContract is also one of four solutions under the FPT eCovax program – digital therapy to help businesses operate and do business without interruption. FPT dedicates 1 year of using FPT eCovax product package to businesses.

Source: bnews

Link: https://bnews.vn/giai-phap-van-hanh-tang-toc-canh-tranh-cho-doanh-nghiep-viet/213391.html

Lê Thị Mai Phương